If your template is only one page but the document
based on it can be multiple pages, you will want to set up the
header/footer for all pages or for the second and subsequent pages before
setting a different header/footer combination for the first page. (The
header/footer for all pages becomes the header/footer for second and subsequent
pages when you select the option for a different first page.)
To do this, first (with your template being only one page), .
. .
Switch to the Header/Footer View pane.
Word 97 - 2003
View è
Header and Footer
Word 2007 -
Insert (tab) è
Header (footer)
è
Edit
Header
The Header and Footer toolbar will pop up and your
insertion point (cursor) should be in a box with a dashed border that says
"Header." (If it says "First Page Header" don't worry, we'll
get to that in a bit. Keep reading.) If you are in "Normal" or "Web"
view when you tell Word that you want to view Headers and Footers,
you will be switched to Page Layout (Print Layout) view and any text on your
regular page will either turn gray or disappear. When you close the Header and
Footer toolbar, you'll be switched back to the view you started from.
(No toolbar in Word 2007 and later, sorry. You have the
ribbon. You can do these same things by controls on the Insert tab and the
Headers & Footers tab.)
Create the Header for All Pages or for Second and Subsequent Pages
If you want anything to appear in the header for all pages
or for the second and subsequent pages, put it in here (in the window
designated "Header").
Create the Footer for All Pages or for Second and Subsequent Pages
If you want something in the footer for all pages or for the
second and subsequent pages, click on the "Switch Between Header and Footer"
button on the Header and Footer toolbar.
This will take you to a box at the bottom of the page that
says "Footer."
Create a Different (or No) Header / Footer For the First Page
Click on Page Setup on the toolbar.
This will display the Page Layout Dialog Box.
Check the box for "Different first page" and then
click on OK to close that dialog. Now the header box will
say "First Page Header" and anything you typed in the " Header" box
before
will be gone!
Type what you want to go in the header on the first page of your
document, then click on the Switch button
and type in anything you want in the
first page footer.
Save your template. When your template is used to create a document, if the
document extends onto a second page, the headers / footers you originally typed
will appear on the second and subsequent pages.
What If It Says "First Page Header" When I Said It
Would Say "Header?" in the Box's Border?
Then type in the material for the header / footer to go on
the first page. Click the "Close" button on the Header and Footer
Toolbar and insert a manual page break. That will move your insertion point into
Page 2.
If you now use
View =>
Header and Footer
the same toolbar will pop up but this time the caption in
the dashed border of the box will be "Header." Type what you want
for your second and subsequent page header here, switch to the footer and type
that for the second and subsequent page.
Click Close on the Header/Footer Toolbar and use backspace to
delete your page break.
Save your template.
You can use fields to automatically put information
in headers and footers
There are obviously the fields on the header/footer toolbar.
Others to be considered include the StyleRef and Document Property fields.
See
Letterhead
Textboxes and Styles Tutorial - two-page template download that
demonstrates use of
Word 2007/2010 Instructions
Page numbers only show up on the first page.
Question:
I need the page number at the bottom of page one (have that) but
at the top of the other pages. How do I do this? I have used the
long method by Word: unchecking "different first page" on page one
(checking it for other pages) and having it checked on second
page/section. Also, "link to previous" is unchecked. But it will not
allow me to (or does not show) page numbers from page 2 on. I
attempt to "format page numbers" but nothing happens.
On page one the header/footer reads (in light blue):
Header-section 1 and Footer- Section 1
On page two the header/footer reads (in light blue): First Page
Header Section 2 and First Page Footer Section 2
The "show field
codes instead of their values" has been unchecked and the "Building
Blocks.dotx " is not disabled.
Response:
I assume you have more than one page now. I assume you are on
page 1. I assume you only have one section.
Insert Tab
Header
Edit Header
Put cursor where you want your page number on following pages.
Press the key combination Alt-Shift-P or click on the Page
Number button, and select Current Position | Plain Number.
You now have page numbers in your headers
Check the box for
"Different First Page"
This makes what you just entered appear only on pages after the
first one.
Go to your First Page Footer
Put cursor where you want your page number on the first page.
Press the key combination Alt-Shift-P or click on the Page
Number button, and select Current Position | Plain Number.
You now have a page numbers in your first page footer.
(You could just type "1" instead.)
Double-click in the document body to quit editing your headers and
footers.
