Click here for more information about the book at Amazon.com.


Click here for more information about the book at Amazon.com.


Click here for more information about the book at Amazon.com.

Click for information on Amazon.com about this book.

other books
about using Word

 

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

Users Guide
Tutorials

Basic Formatting

Complex Documents
Tables of Contents
Tables of Authorities
Cross-References

Confidentiality
and MetaData

Numbering

Sections and
Section Breaks

Headers and Footers

Styles

Boilerplate
Building Blocks
Autotext and Autocorrect

Tables

Track Changes
& Compare
Documents /

Merge Documents

Template Basics
Normal.dot

Troubleshooting

Document
Corruption

Third Party
Vendors
Directory

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

Use Google to
Search the
Usersguide to
Microsoft Word

 

 

 

 

Other Word
Links

Frequently
Asked
Questions

Books
about
Microsoft Word

Microsoft Word
Free
Downloads
:
Add-Ins
Tutorials
Templates

Links

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

 

This site maintained
as a hobby
as part of my
 criminal defense
attorney web site
 in
 Madison, Wisconsin.

 

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

Users Guide
Tutorials

Basic Formatting

Complex Documents
Tables of Contents
Tables of Authorities
Cross-References

Confidentiality
and MetaData

Numbering

Sections and
Section Breaks

Headers and Footers

Styles

Boilerplate
Building Blocks
Autotext and Autocorrect

Tables

Track Changes
& Compare
Documents /

Merge Documents

Template Basics
Normal.dot

Troubleshooting

Document
Corruption

Third Party
Vendors
Directory

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

Use Google to
Search the
Usersguide to
Microsoft Word

 

 

 

 

Other Word
Links

Frequently
Asked
Questions

Books
about
Microsoft Word

Microsoft Word
Free
Downloads
:
Add-Ins
Tutorials
Templates

Links

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

 

This site maintained
as a hobby
as part of my
 criminal defense
attorney web site
 in
 Madison, Wisconsin.

 

 

 

Click here for more information about the book at Amazon.com.


Click here for more information about the book at Amazon.com.


Click here for more information about the book at Amazon.com.

Click for information on Amazon.com about this book.

other books
about using Word

 

 

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

Users Guide
Tutorials

Basic Formatting

Complex Documents
Tables of Contents
Tables of Authorities
Cross-References

Confidentiality
and MetaData

Numbering

Sections and
Section Breaks

Headers and Footers

Styles

Boilerplate
Building Blocks
Autotext and Autocorrect

Tables

Track Changes
& Compare
Documents /

Merge Documents

Template Basics
Normal.dot

Troubleshooting

Document
Corruption

Third Party
Vendors
Directory

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

Use Google to
Search the
Usersguide to
Microsoft Word

 

 

 

 

Other Word
Links

Frequently
Asked
Questions

Books
about
Microsoft Word

Microsoft Word
Free
Downloads
:
Add-Ins
Tutorials
Templates

Links

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

 

This site maintained
as a hobby
as part of my
 criminal defense
attorney web site
 in
 Madison, Wisconsin.

 

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

Users Guide
Tutorials

Basic Formatting

Complex Documents
Tables of Contents
Tables of Authorities
Cross-References

Confidentiality
and MetaData

Numbering

Sections and
Section Breaks

Headers and Footers

Styles

Boilerplate
Building Blocks
Autotext and Autocorrect

Tables

Track Changes
& Compare
Documents /

Merge Documents

Template Basics
Normal.dot

Troubleshooting

Document
Corruption

Third Party
Vendors
Directory

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

Use Google to
Search the
Usersguide to
Microsoft Word

 

 

 

 

Other Word
Links

Frequently
Asked
Questions

Books
about
Microsoft Word

Microsoft Word
Free
Downloads
:
Add-Ins
Tutorials
Templates

Links

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

 

This site maintained
as a hobby
as part of my
 criminal defense
attorney web site
 in
 Madison, Wisconsin.

 

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

Users Guide
Tutorials

Basic Formatting

Complex Documents
Tables of Contents
Tables of Authorities
Cross-References

Confidentiality
and MetaData

Numbering

Sections and
Section Breaks

Headers and Footers

Styles

Boilerplate
Building Blocks
Autotext and Autocorrect

Tables

Track Changes
& Compare
Documents /

Merge Documents

Template Basics
Normal.dot

Troubleshooting

Document
Corruption

Third Party
Vendors
Directory

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

Use Google to
Search the
Usersguide to
Microsoft Word

 

 

 

 

Other Word
Links

Frequently
Asked
Questions

Books
about
Microsoft Word

Microsoft Word
Free
Downloads
:
Add-Ins
Tutorials
Templates

Links

 

Flying Pillcrow - trademark of Madison Wisconsin Criminal Defense Lawyer Charles Kenyon'n Word sites - symbolizing the wish to make Word fly!

 

 

This site maintained
as a hobby
as part of my
 criminal defense
attorney web site
 in
 Madison, Wisconsin.

 

 

 

 

 

Sections, Section Breaks, and Headers and Footers in Microsoft Word

Word 2007-2013 (for Word 97-2003 click here)
What You Will Learn

After completing this lesson, you will be able to:
bulletUse Sections in Word
bulletUse different types of Section Breaks.
bulletView Headers and Footers
bulletEdit Headers and Footers
bulletUse advanced formatting in Headers and Footers
bulletHave the first page of a Section (Document) have a Header/Footer different from continuation pages.
bulletHave Different Headers / Footers on Odd-Numbered Pages from Those on Even-Numbered Pages
bulletCreate a First-Page Header/Footer and Continuation Page Header/Footer in a template with only one page.
bulletInsert Page Numbers (in or out of Headers / Footers)
bulletHave both portrait and landscape orientations on different pages in your document
bulletSet up columns in your document
bulletHave Word tell you which Section you are in
bulletPrint a Range of Pages With Multiple Sections
bulletPage Numbering and Header/Footer Anomalies When You Use a Cover Page
bulletInsert a Watermark, Stock or Custom, and Add Your Custom Watermarks to the Gallery
bulletSet different page margins for different sections
bullet Troubleshooting

Additional Written Resources
bulletThis chapter for Word 97-2003
bulletWord for Law Firms by Payne Consulting Group:
bulletWord 97 for Law Firms (also at Amazon.com UK)
bulletWord 2000 for Law Firms (also at Amazon.com UK)
bulletWord X (2002) for Law Firms (also at Amazon.com UK)
bullet Working with Sections (or Why Word appears to behave so illogically when you delete or move a section break or How to preserve section formatting when pasting between documents) by Dave Rado, MVP
bulletCreate dictionary-style headers / footers describing page contents. Charles Kenyon.
bulletHow can I get a different header - footer on the second page in Microsoft Word? Charles Kenyon. Includes tips and links on creating letterhead and letter templates.
bullet Headers and Footers in Word 2003 - From Basic to Elaborate - a Tutorial
bullet Using Headers and Footers by Suzanne Barnhill, MVP - excellent and comprehensive web page
bullet Master headers and footers in long Word 2007 documents by Katherine Murray, Mary Millhollon, and Beth Melton from Microsoft Word 2007 Inside Out
bullet Word 2010 Tutorial on Headers and Footers
bullet Chapter 19 on Headers and Footers in Microsoft Word 2010 Bible by Herb Tyson, MVP for info on Word 2007 and Word 2010
bullet How to Control Page Numbering in a Word Document by Bill Coan, MVP. Using Fields for Page Numbering - Much more Control
bullet How to Put a Portrait Page Number on a Landscape Page by Bill Coan, MVP, Dave Rado, MVP, and Suzanne Barnhill, MVP
bullet The Straight and Narrow: Using Columns by Suzanne Barnhill, MVP and Dave Rado, MVP.
bullet Letterhead in Headers - Template that can add itself to QAT
bullet Letterhead System - download a system for letter forms that can be easily updated
bullet Letterhead Textboxes and Styles Tutorial - two-page template download that demonstrates use of 
bullettextboxes in headers and footers to reserve space for preprinted letterhead
bulletStyles that are based on each other and use the style for following paragraph feature
bulletUse of the StyleRef field to insert information from the body of a letter into the continuation page headers automatically
bulletInsertion of a date automatically that will not change when you open the document at a later date (but can be changed manually)
bulletSee How can I get a different header - footer on the second page in Microsoft Word? for more on how this tutorial works.
bullet Date Fields in Microsoft Word
bullet So You Want to Write a Book Using Microsoft Word - extensive tutorial by MVP Daiya Mitchell with overview of Styles, Templates and Sections and the interactions among these tool/features. Excellent! Not just for those who want to write books!
bullet How to prevent a header/footer from being edited by Bill Coan, MVP
bullet How to set up a document with front matter numbered separately - 2007/2010/2013 by Suzanne Barnhill, MVP
bullet How to number headings and figures in Appendices by Shawna Kelly
bullet Document Splitter by Greg Maxey - addin to break document into component documents
bulletMousetraining's Intro Guide to Word 2007 found on their site
bulletMousetraining's Advanced Guide to Word 2007 found on their site
bullet Use Alignment Tab Feature to set tabs relative to margins - especially valuable for headers/footers
bullet Missing Page Number / Header / Footer Commands - greyed out - Charles Kenyon
bullet Page x of y in Word 2007-2013 - Charles Kenyon
bullet FileName and Path Add-In - Adds Shortcut Key to insert the FileName and Path field at Cursor Position
bullet FileName and Path Templates - .dotx and .dot files with filename and path fields in all three footers
bullet Different Page Numbering in Header and Footer demonstration - .docx and .doc files with page numbers by document in header and by section in footer.
bulletAdd Page X of Y Building Blocks for Headers and Footers to Ribbon Versions of Word
bullet Microsoft Word 2010 Bible by Herb Tyson, MVP

 

Click to return to table of contents page of Legal Users' Guide to Microsoft Word.
(this guide table of contents) ------- (MS Word New Users FAQ)

This chapter last edited by Charles Kenyon on Wednesday 23 July 2014 .

 

Using sections in Word 2007, Word 2010, and Word 3013

Word uses section breaks to specify parts of a document that have different page orientation, columns, or headers and footers. Section breaks allow the user to specify where the different formatting will begin and end. You might use section breaks in the following circumstances:

bulletDifferent headers and footers. If the document you are working on needs to have different headers and footers on various pages, you would use section breaks to achieve this. Note, using the StyleRef Field in your headers and footers will make the need for changes less than you might anticipate.
bulletDifferent numbering schemes. If you are working in a document where the Table of Contents needs lower case Roman numerals, the contract needs Arabic numerals, and the Appendices need alphabetic numerals, you can achieve all of these with section breaks.
bulletDifferent paper sizes. If you want a document to contain one portrait page and one landscape page, you'll need a section break between the pages.
bulletDifferent margins. If the first page of a letter needs a two-inch margin, and the following pages need a different margin, you'll need a section break in the document. CK Note - this is incorrect. You can use a different first-page header to mimic a different margin without inserting a section break. You may want different margins in different parts of your document for other purposes, though.
bulletColumns. You can use Word's newspaper column feature in the middle of a page, and place section breaks before and after the multiple columns. If you have text prepared and put it into a column format, word will automatically put in the section breaks.
bulletDocument protection. You can apply different protection levels to different sections in Word. This lets you allow editing in some sections and not others.

The Break dialog for Word 2007 and Word 2010, accessible from the Page Layout Tab

  Word 2007-2013 put the controls for section breaks on the Page Layout tab under "Breaks."

How to view a Section Break

You can see the section breaks in your document in many views, but in draft view they are easiest to recognize. Once you insert the section break a double dotted line appears from one side of your document to the other.

You can also view them in Print Layout view using the Show All button on the Home tab. Pillcrow - show all button in Microsoft Word

Practice: Inserting a section break (Word 2007/2010/2013)
  1. Open a blank document.
  2. Change your document view to Draft.
  3. Type the following: Title Page.
  4. Now insert a new page section break: Page Layout (tab) > Break (right side of page setup group).
  5. Choose Next Page Section Break.
  6. Type Table of Contents.
  7. Insert a new page section break: Page Layout (tab) > Break (right side of page setup group).
  8. Choose Next Page Section Break.
  9. Type Main document.

View of exercise document in Word 2010. (2007 will have the Pizza button Sections Office 2007 2010 Office Button Pizza Button instead of the File tab)

View your document in Print Layout. You now have three sections. Switch between Draft and Page Layout views in this document to see how the section break appearance differs. (We will be using this document in the next exercise.) Note: To make it easier to see the example, I applied the Heading 1 style to each of the lines.

Change Page Formatting in a Specific Section

To better understand how sections work, think of your document as a book with different chapters, and each chapter starts with page number one.

In the last exercise we created a document with three separate sections. We are now able to apply unique formatting to each section of the document. The exercise that follows will help you change the margins and the page layout in the document using section breaks.

Practice: Change Page Formats in Sections
  1. Use the document you created in the last exercise.
  2. Press CTRL+END to move to the end of your document. You should be in Section 3.
  3. Choose Page Layout (tab) >click Orientation.
  4. In the Orientation area, select Landscape.
  5. By default, this change will apply only to the section you are in.
  1. The last page should now be landscape and the rest of the document should still be portrait.
  2. Press CTRL+HOME to go to the top of the document.
  3. Choose Page Layout (tab) and click on the Page setup dialog (arrow in bottom right corner of group)
  4. Click on the Layout tab of this dialog box
  5. In the center under "Page" is a drop-down for Vertical Alignment
  6. In this Vertical Alignment section, select Center from the drop-down list.
  7. Click OK. Your "TITLE PAGE" text should now be centered vertically.
  8. Try changing margins in a specific section. (Page Layout tab)
Headers and Footers

A header or footer is text or other information such as graphics that is stored at the top or bottom of the page throughout your document. You can use the same header and footer throughout a document or change the header and footer for part of the document. For example, you can use your corporate logo in the first-page header, and then include the document's file name in the header for subsequent pages.

The various header/footer settings can be confusing. This recap may help you sort things out.

Word 2007-2013 put the controls for the Headers and Footers under the Insert tab. Before using the new headers/footers in the galleries, you may want to read this thread about some frustrating problems. You can still create your own headerlfooters by choosing "Edit."

Insert tab in Word 2007

Header gallery                                        Footer Gallery

 

View of the Header and Footer Tools when in edit Header mode

CK Note: If you Edit the Header or Footer rather than insert one of the Building Blocks the formatting starts with a blank area using the Header and Footer paragraph styles. For some reason, the Building Block headers and footers directly format rather than use these styles. The basic style has tab settings for a Center tab at 3.25" and a Right tab at 6.5". These are based on 1" margins. The Building Block headers and footers tend to use Center and Right justifications rather than the tab settings. You can easily view these settings by clicking the Ruler box under the View tab.

Header Footer Ruler sections word 2010

If you want to change the appearance of all of the headers and footers in a document, modify the Header and Footer Styles. Your editor tends to have headers and footers extend outside the page margins by half an inch and be in Italic using a different font. I use sanserif fonts for headers and footers and serif fonts for body text. This is intended to emphasize that the headers and footers are outside of the body, a textual frame for the page. It is intended that they provide information without interrupting the reader's flow from page to page.

This advice to modify the style assumes that the Header/Footer is using the style. Some of the building block headers and footers do not use these styles. You can apply the styles but that will likely change more of the formatting than just the tab settings.

Practice: Insert a Header and Footer
  1. Choose Insert (tab) > Header.
  2. Pick the Edit Header choice.
  3. Your insertion point should be in the Header
  4. Press Ctrl+R to align to the right side of the Header.
  5. Type DRAFT Rough Outline.
  6. Click the Go to Footer button to move to the footer.
  7. By default in the Footer style there are already Center and Right Tabs set.
  8. Press TAB once to move to the center of the Footer.
  9. Click the Page Number button and pick the "Current Position" option - Plain Number.

 
Note Note  If you want to add the word "Page" or dashes on either side of the number, you can type the information before inserting the page number.

  1. Press TAB once to move to the right side of the Footer.
  2. Click the Date & Time button to insert the date. You can select a date format.

 
Warning Warning  If you check the Update Automatically will insert an updating date that will change to the current date each time you print. (In previous versions this was the default.)

See Using Date Fields in Microsoft Word


  1. Click Close Header & Footer on the Header and Footer tools bar.
  2. Switch to Print Layout to view your newly added Header and Footer.
     
Note Headers and Footers in Print Layout. 

Headers and Footers will appear faded or gray in "Print Layout" view. They will print with full strength colors.

If instead of seeing a Header or Footer you see a thin gray line between pages and it looks like you have no top or bottom margins, you are set to not view space between pages.

If you put your mouse pointer over that line it will change as shown to the right.
If you click once, you'll see the tool-tip shown here. Double-clicking will show you the headers and footers with space between pages as shown below:

This is what you will usually want when in Print Layout.

You can also choose this under Options > Display (under the File tab in Word 2010-2013 and under the Office Button Sections Office 2007 2010 Office Button Pizza Button in Word 2007. (below)

Page numbers Sections Microsoft Word White Space

 
Note AutoText in the Header/Footer Toolbar. 

You can access Quick Parts including AutoText in the Header Footer Tools bar. Unfortunately, unlike in previous versions, it is not set up well for finding what you want. If you know the name of an entry, you can type that name and press the F3 key to insert it.

Different First Page

There are times when you do not want the page number on the first page of your document. In WordPerfect, this was called Suppress. In Word, the feature is called Different First Page. This means you are still able to put information into the Header or Footer but it will not affect the rest of the Headers and Footers in the document.
 
Note Note  This is frequently used when the firm logo or partner's names appear on the first page of a letter.

Word 2007 and 2010 put the controls for page numbering under the Insert tab. Different options are presented and you can also get a dialog box using the Format Page Numbers button. The Different First Page option is on the Header & Footer Tools tab which comes up when a header or footer is being edited.

Note, the Different First Page option applies separately for each section (unlike the Different Odd and Even option).

Practice: Turn on Different First Page
  1. Open the document from the last exercise.
  2. Double-click the Header in your document. This will access the header and footer area and activate the Header and Footer Tools contextual tab.

Word 2007 Word 2010 Headers Footers Sections

  1. Check Different First Page.
  2. Notice the Header area now says "First Page Header -Section 1-".
    Word 2010 2007 Headers Footers Sections
  3. Click on the Close Header and Footer button.
  4. Save this document.
  5. Go to the next page (section). Note that the header (not on Section 1) shows in Section 2 (and 3).
  6. Double-click in the header and note that the designation there is "Header -Section 2-"
  7. On the right side it still says "Same as Previous." If you were to select different First Page for this section as well, it would give you the same First Page Header as the previous section (blank).
  8. Note, if there is only one Section, the section label does not appear.
Different Odd and Even Pages

The Different Odd and Even option allows you to format your headers and footers differently. For example, you may want the page numbers on the odd pages to be aligned to the right and the page numbers on the even pages to be aligned to the left when you are printing double sided documents. This option is just under the Different First Page option.

Note: the Different Odd and Even option applies to the entire document, not just to one section. This means that if in some sections you want the same header/footer you will have to produce it twice, once for odd pages, and once for even pages.

Link to Previous  

Link to Previous Button (active)

Word's default is to connect all the Headers in the document and all the footers in the document so they are all the same. It does this by using the Link to Previous command. It is important to turn OFF the Link to Previous option FIRST before you make any other changes. This will prevent the previous section from being changed as well.

 
Tip Tip  It is usually better to start at the top of your document when working with Headers and Footers.

How many Sections do you need? If you are inserting a section break just to change the text in your header / footer, look into use of the StyleRef field with Word's built-in heading styles. This lets you change the content of your header / footer without making any change in the header / footer. The StyleRef field can reflect the content  of the latest heading or other style and change each time you format something new with that Style.

Note each section in Word can have up to three headers and three footers. The choices of different first page, different odd and even apply to both headers and footers for each section. The setting for link with previous is independent for each of these, that is, the first page header can be linked to previous while the first-page footer is not and neither setting has any effect on the settings for the odd or even page headers and footers.

Practice: Creating first page and continuation page Headers/Footers in a Template with only one page

When a template is created for a report or letterhead you will often want a different first-page header/footer and also want a different continuation page header/footer. One obvious way is to insert a temporary page break. However, you can actually create both in a single page.

  1. Choose Insert (tab) > Header.
  2. Pick the Edit Header choice.
  3. Your insertion point should be in the blank Header (Footer) with default tab settings
  4. Type some text, i.e. "This is the first header I typed" or "This is the continuation page header."
  5. Click on the option button for "different first page" and what you just typed disappears!
  6. The label changes from "Header" to "First Page Header"
  7. You can now type your header to appear on the first page.
  8. If later the document has more than one page, your continuation header
  9. REMINDER: If you have multiple sections in a document and a section's header/footer is set for link to previous, that will continue not only the main header but any different first page and even/odd page headers footers. This is true even if you do not see them. Remember, the different-first-page setting can be set for each section. The different even and odd setting is for the entire document.
A document can have both Portrait and Landscape orientation pages.

This is handled under the Page Layout Tab on the Orientation Button. Since the page orientation is a section property, if you have both portrait and landscape pages in one document, you will have multiple sections.

 

Laying Out  Portrait and Landscape orientation Headers/Footers in one document.

Generally headers and footers are designed to distribute information across the top or bottom of a page, giving the reader a lot of information in a small space. Some information is on the left side, some in the center, and some on the right side of the page.

In versions of Word before Word 2007, this was done using tab settings in the header and footer styles. This works well if all pages in a document are in the same orientation. It does not work so well when some pages are in portrait, and others in landscape orientation. The default header and footer styles have a center and right tab set for portrait orientation.

Here are screenshots from Word 2003 showing how this works (or doesn't work).

Portrait Orientation

Landscape Orientation

In these earlier versions of Word, different headers and footers were needed for each orientation or something different needed to be done to display the components of the headers/footers.

Alignment Tabs step in

In headers and footers beginning with Word 2007 there are special margin-alignment tabs (left, center and right).These are independent of the paragraph or style tab settings. Use Alignment Tab Feature to set tabs relative to margins

Below are screenshots (Word 2010) from a page set up in both portrait and landscape orientations showing how these special tabs adapt to the change in orientation. (You reach this ribbon tab by double-clicking in a header/footer or by selecting Edit Header/Edit Footer from the Insert Tab.)

Portrait Orientation

The tab settings shown in the ruler are those for my Header style. The Alignment tabs appear to be set the same but are really oriented to the page margins rather than the tab settings in the style. This becomes apparent when this section is switched to Landscape Orientation.

Landscape Orientation

Note: Right click on the screenshot above and select "View Image" to see full size.

Note that the tab settings in the Header style (shown on the ruler) are the same and the first line using those tabs is unchanged. The second line though uses the new Alignment Tabs and remains set well for this page orientation.

Remember that by default the alignment tabs are independent not only of the tab settings but also the indent settings. In the example shown above the left and right indents were set at the margins, but they do not need to be. By default, the Alignment Tabs align to the margins, not the indents.

Alignment tabs can be used in the body of a document, but the control for it is in the header and footer tools. You can add this dialog to your Quick Action Toolbar if you need them in the body. (I don't think you really want to do this, but could be wrong.)

While the default with Alignment Tabs is to set them relative to the margins, they can also be set relative to the left and right paragraph indents. My usual headers and footers have left and right indents outside the margins to emphasize that they are frames to the page. If I were using a right-alignment tab, I would want it relative to the indent so it would line up with the right indent setting. These indents change with orientation because they are relative to the margins.

 

The various header/footer settings can be confusing. This recap may help you sort things out.


Page Numbers in Word 2007-2013

Page numbers are relatively simple, but the interface can make them seem complicated. Page numbers in Word are always fields, not manually typed numbers. We will start by looking at how to insert them through the Interface's Insert Page Number functions and then look at how they can be inserted and formatted directly.

Word comes with a number of built-in formats that are stored in building blocks.

Page Number gallery Header Footer Word Sections

You can easily add a page number to your document under the Insert tab. Click on the Page Number button and you'll get a short menu giving a choice of positions as well as the option to format or remove page numbers. If you select one of the positions, you'll get a gallery view of your options (below). Note that this gallery has a scroll bar. (Don't see a gallery?)

The Page Number button on the Header and Footer Tools tab ribbon acts identically to the one on the Insert tab ribbon.

Note that all of the positions except "Current Position" put the page number in the active header or footer replacing that header/footer. This includes the numbers in the page margins.

Warning Sections Headers Footers

Warning about Page Number Insertion

Repeat: Inserting page numbers using the gallery will replace current headers or footers.

If you already have a header or footer and want a page number go into the header / footer edit mode and insert a page number at the current position. This will not replace the header / footer.

You can also insert Page numbers by inserting Headers or Footers. A supplemental set of building blocks can be downloaded to handle the Page X of Y construction. Page X of Y Building Blocks

 

 

Fields

Again, page numbers are fields. This is true no matter how you insert them. If you select a page number and press Shift+F9 to toggle field codes, you will see { PAGE },  a very simple field code. If you ever need to insert this manually you can do so through the Insert Field dialog. You can access this by pressing Ctrl+Alt+F9 or under the Insert tab > Quick Parts > Field.

A very simple way to insert a basic { PAGE } field is to press Alt+Shift+P.

Sections Page Number Field

The Insert Field dialog box is shown above. Using the choices shown will result in a lower case Roman numeral page number in the current formatting. The field would look like this:
{ PAGE  \* roman  \* MERGEFORMAT  } (The MERGEFORMAT is inserted by default. It comes from checking the preserve formatting box. I usually uncheck that box.)

You do not have to choose the page type when you insert the page number but it is easiest to do so.

Other useful fields are the NumPages and SectionPages fields which give the total number of pages in the document and Section respectively. An excellent article on formatting page numbers and manipulating them with calculation fields is Bill Coan's How to Control the Page Numbering in a Word Document.

You may want to look at the screenshot (above) in full size. Right-click on it to do this.

See Page Numbering on Greg Maxey's site for information on how to have both a count of the Section pages and of the Document pages in the same spot.

 

 

Page X of Y

Page X of Y ( 1 of 3, etc.) construction consists of two basic fields, the PAGE field and the NUMPAGES field. These can be inserted using the Insert > Quick Parts > Field method or you can simply type "page" or "numpages" (without the quotation marks), select the word and press Ctrl+F9 to make it a field and the F9 to update it. Like Page fields, the NumPages field can be formatted. For fancy manipulation of these and the companion SectionPages field, refer to the articles by Bill Coan and Greg Maxey mentioned above.

 

Format Page Numbers

You will probably want to understand how to format page numbers. For example, you may add a Table of Contents to your document and would like the page numbering of the front matter before the body of your document to be in lowercase Roman numeral format. As long as your document is divided into sections, you can have differently formatted page numbers in each section of your document. See How to set up a document with front matter numbered separately.

For more information on using chapter numbering, see http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm.

For more information on numbering appendixes, see http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html.

 

Practice: Format Page Numbers - Manual Method 1
Create a new blank document.

Save As (your initials) Sections. (i.e. "ckk Sections.docx" becomes the document name)

  1. Type

    Confidential Employment Agreement
    ZZZ Company
    January 1, 2012

  1. Choose Page Layout(tab) > Breaks. From the Section Breaks area, select Next Page to insert a Next Page section break.
  2. Type Table of Contents and press ENTER.
  3. Insert a Next Page section break.
  4. From the Style drop-down list on the Formatting toolbar, choose Body Text.
  5. Type =rand(30) and press ENTER.
  6. Insert a Next Page section break.
  7. Type Appendix: Salary Increases and press ENTER.
  8. Still on the Page Layout tab choose Orientation and select Landscape.
  9. Save the document.
  10. Press CTRL+HOME to get the top of the document.
  11. Click on the Insert tab. (What follows is manual method 1 to insert a page number)
  12. Click on the Footer button and choose Edit Footer. Your cursor should be in the footer of the first page.
  13. Notice that it says: Footer Section 1. We do not want a page number on the first page so leave it blank.
  14. Click the Show Next button to jump to the next footer. It should read: Footer Section 2
  15. Notice on the right that it says Same As Previous.
  16. Click the Link to Previous button in the Ribbon. This disconnects Section 2 footer from Section 1 footer.
  17. On the Page Number button select Format Page Number. The Page Number Format dialog box opens.

    Page Number Format dialog

  18. From the Number format drop-down list, choose lowercase Roman Numerals.
  19. Under Page Numbering, select Start at to have the page numbers start counting from this section.
  20. Click OK to return to the footer.
  21. Click the On the Page Number choose current position.
  22. Press your left arrow key once to move in front of the page number.
  23. Press the tab key to move the number to the middle of the footer (By default, there is a Center tab set in the footer style.)
  24. Go back to Edit Footer under Footer button
  25. Click the Show Next button to jump to the next footer. It should read: Footer Section 3.
  26. Turn off Same As Previous using the Link to Previous button on the Header/Footer Tools ribbon.
  27. Click Page Number Format under the Page Number button.
  28. The number format should already be Arabic numerals; choose Start At and change the Start At to 1. Click OK.
  29. Click Show Next to move the cursor to Footer-Section 4.
  30. Turn off Same As Previous.
  31. Change the number format to capital letters.
  32. Click Close on the Header/Footer Tools Ribbon.
  33. Switch to Print Layout and make sure your page numbers are correct.

 

Practice: Format Page Numbers - Manual Method 2
  1. If you went through manual method 1, close that document without saving and reopen it.
  2. Otherwise, repeat steps one through 11 above.

--

  1. Click on the Insert tab. (What follows is manual method 2 to insert a page number)
  2. Click on the Footer button and choose Edit Footer. Your cursor should be in the footer of the first page.
  3. Notice that it says: Footer Section 1. We do not want a page number on the first page so leave it blank.
  4. Click the Show Next button to jump to the next footer. It should read: Footer Section 2
  5. Notice on the right that it says Same As Previous.
  6. Click the Link to Previous button in the Ribbon. This disconnects Section 2 footer from Section 1 footer.
  7. Press the Tab key to move to the center of the page (Center tab setting in the footer).
  8. Type PAGE \@ roman and select what you just typed.
  9. Press Ctrl+F9 to put field braces around it: { PAGE \@ roman }.
  10. Press the F9 key to see your page number: ii
  11. Select that and under the Page Number button select Format Page Number.
  12. Choose to Start At i. (You could have started with a simple PAGE field and edited its format to Roman numeral as well.)
  13. Press OK.
  14. Use the Show Next button to move to the Section 3 footer.
  15. Unlink the footer from the previous section.
  16. Select the page number and format it to start at 1. Note that is already in Arabic number format.
  17. Click Show Next to move the cursor to Footer-Section 4.
  18. Turn off Same As Previous.
  19. Change the number format to capital letters.
  20. Click Close on the Header/Footer Tools Ribbon.
  21. Switch to Print Layout and make sure your page numbers are correct.

The above manual methods are important if you want to add page numbers to already existing footers (or headers). What follows is the simplest way, but it will replace existing headers or footers.

 

Practice: Format Page Numbers - Insert Method
  1. If you went through manual method 1 or 2, close that document without saving and reopen it.
  2. Otherwise, repeat steps one through 11 above.

--

  1. Click on the Insert tab. (What follows is the Insert Page Number Method.)
  2. Click on the Footer button and choose Edit Footer. Your cursor should be in the footer of the first page.
  3. Notice that it says: Footer Section 1. We do not want a page number on the first page so leave it blank.
  4. Click the Show Next button to jump to the next footer. It should read: Footer Section 2
  5. Notice on the right that it says Same As Previous.
  6. Click the Link to Previous button in the Ribbon. This disconnects Section 2 footer from Section 1 footer.
  7. On the Page Number button select: Bottom of Page - Plain Number 2
  8. Notice this gives you a number centered in the bottom of the page.
  9. Select that number and on the Page Number drop down select Format Page Number.
  10. Choose lower-case Roman numerals and start at i.
  11. Press OK.
  12. Use the Show Next button to move to the Section 3 footer.
  13. Unlink the footer from the previous section.
  14. Select the page number and format it to start at 1. Note that is already in Arabic number format.
  15. Click Show Next to move the cursor to Footer-Section 4.
  16. Turn off Same As Previous.
  17. Change the number format to capital letters.
  18. Click Close on the Header/Footer Tools Ribbon.
  19. Switch to Print Layout and make sure your page numbers are correct.

You can close and delete your practice document.

How to Put a Portrait Page Number on a Landscape Page by Bill Coan, MVP, Dave Rado, MVP, and Suzanne Barnhill, MVP

Word 2010 Tutorial on Headers and Footers

Headers and Footers in Word 2003 - From Basic to Elaborate - a Tutorial

Missing Page Number / Header / Footer / Cover Page Commands - greyed out - Charles Kenyon

Page x of y in Word 2007-2013 and Page X of Y Header/Footer Building Blocks - Charles Kenyon

How to Set Up a Document with Front Matter - Suzanne Barnhill guides you through how to have the pages with an Introduction and Table of Contents numbered apart (and differently) from the body of the document.

 

Columns
Columns are a creature of sections, like headers and footers. The command to set them up is found under the Page Layout tab.

More Columns... gives you a dialog box which gives you even more control.

Columns Dialog Box - Microsoft Word Columns - Sections

Apply to - columns Microsoft Word - SectionsThe "Apply to:" choice of "This point forward" allows you to insert a continuous section break where you are and make the rest of the current section have the column settings you want. The default is "This section." Another choice is to have the column layout apply to the entire document. The Start new column checkbox is one way to insert a column break before the bottom of the page. If you select the Left or Right column preset it unchecks the Equal column width setting. Line between inserts a vertical line between columns.

You can set the number of columns to a larger number if you want. Note though that more than 3 columns is not practical on a portrait layout letter-size page. Unchecking the Equal column width setting lets you manually change your column width. The spacing between columns is preset at 0.5." Adjusting this is a way to get all of your text on one page or fill out a page.

The settings shown in the dialog box above are the default with 1 column. So, in a sense, you always have a column setting in Word.

Note that a column break, like a manual page break, will be contained within a Word paragraph, so text immediately following the break will be in the same paragraph as that which precedes the break. If you change the paragraph formatting, it will change for the entire Word paragraph.

Practice: Change Formatting to Columns
  1. Open the document with three sections from the Header/Footer Exercises.
  2. Press Ctrl+End to go to the end of the document.
  3. Press the ENTER after the Heading "Main Document"
  4. Type =rand(30, 4) and press ENTER.
  5. Go back to the point just under the heading.
  6. Under the Page Layout tab, click on the Columns button and select the option for two columns.
  7. Notice that if you were in Draft view you are now in Print Layout view.
  8. Notice that your heading is inside the columns.
  9. Press Ctrl+Z to undo the column formatting.
  10. Click on the Columns button and this time select "More Columns..." to bring up the dialog box.
  11. Select the two column preset and under "Apply to" select "This Point Forward."
  12. Click OK.
  13. Notice that your Heading is now outside the Column formatting. You have just created a new (continuous) section break.
  14. Try clicking the option to have three columns instead of two under the Columns button. Note that it applies to the current section.
  15. Click in the middle of the page in the middle of a paragraph.
  16. Reopen the Columns dialog box by selecting "More Columns..." under the Columns button.
  17. Select the two column preset and under "Apply to" select "This Point Forward."
  18. Click OK.
  19. Note that you now have a three column section followed by a two column section.
  20. Note that the section break was inserted in the middle of your paragraph, even in the middle of a sentence!

The Column set up in Word is the equivalent to "Snaking columns" in Word Perfect. To get parallel columns in Word you would use Tables.

Printing With  Multiple Sections - CK note

Word tracks pages for printing purposes by the page numbers assigned by Word, itself. To print pages 3-5 you would enter 3-5. (These page numbers may or may not be what is displayed.) Since page numbering can restart with each section, it is easy to have multiple pages numbered 1 or 2, or even 10 or 30! To tell Word which pages you want to print, you need to designate not only the page number, but the section number. You have to give both page and section for all numbers in a range.

bulletTo print page 1 of section 3, you would enter p1s3
bulletTo print pages 1-1 and 2-2, you would enter p1s1,p2s2
bulletTo print pages 1-3 in the first section, you would enter p1s1-p3s1
bulletTo print all of section 4, you would enter s4
bulletTo print a rage of pages across sections, you would enter p5s2-p3s5

See this Help article for more.

 

Page Numbering / Headers and Footers with Cover Pages in Word 2007-2013

This is included in the Sections chapter to alert the reader that Cover Pages can create anomalies in page numbering and headers and footers.

Word 2007-2013 allow you to insert a "Cover Page" in a Word document. There can be only one Cover Page and it is always at the very beginning of the document. This is true no matter where you are in the document when you insert it.

The command to insert a Cover Page is on the Insert tab.

In Word 2007 this will be Page 1 of the document and will be included in the NumPages field numbering (the "y" of the Page X of Y structure). In later versions it is part of Page 1 (even though appearing and printing as a separate page) and is not included in the total page numbering.

If Section 1 has a "Different First Page" setting, that will be used on the Cover page even if that header/footer does not appear on the cover page! In Word 2010-2013 the Cover Page will be Page 1 of Section 1 as will the following page!

If you have different even and odd headers/footers, the header/footer displayed on the page following the Cover Page will be that for an even numbered page. Again in Word 2007 this page will be numbered "2;" in Word 2010-2013 this page will be numbered "1."

Many, but not all, Cover Pages include graphics or Text Boxes that cover up any header or footer that would otherwise display and print.

 

Watermarks in Word 2007-2013 (CK Note)

A Watermark is an element that appears behind text and is usually faint. It is often text but may be an image. The Watermark feature was divorced from Backgrounds beginning with Word 2007. Its placement on the Page Layout Tab makes it much more accessible. It is placed in the Header of the first section. Watermarks are stored in the Building Blocks (which may be stored in various places including templates).

They are discussed in this section because they are a part of a header and problems with Watermarks equate to problems with headers. (Except if no watermarks show up in the Watermarks gallery; that is a problem with the building blocks file.

A Watermark is inserted from the Page Layout Tab - not the Insert Tab. A Gallery should be shown when you click on the button. At the bottom of the Gallery are other choices.

The screenshot above shows the default Watermarks gallery. You can choose one of those four, or create your own by clicking on "Custom Watermark." When you do this, you get the dialog box shown below.

Note that you can type text or choose a picture. You can also use the dialog box to remove a Watermark inserted by Word. If text, you can color it, the default is Gray semi-transparent. You can have the text shown as horizontal or semitransparent. I typed in "ATTORNEY WORK PRODUCT" and left the default settings for diagonal gray transparent text. The result is shown below.

You can save a Custom Watermark in the Watermarks Building Blocks Gallery using that Menu command. Note that you can save it in the default building blocks file or in a template. The templates available should include any global templates that are currently loaded as well as the attached document template.

While in Word 2010-2013 there is a line on the menu for more Watermarks from Office.com, I have not found any as of this writing (December 2013).

An image or picture can also be used as a Custom Watermark. Images can include photos, clip art, Word Art or other drawings.

Trouble Shooting Watermarks

Problems that can arise and some work-arounds:

  1. If the headers in different sections are not linked at the time a Watermark is inserted, the Watermark will be inserted into only the first section and sections with headers linked to that section. You will need to go into the first section header (edit it) and select the Watermark image. Copy that to the Clipboard and paste it in unlinked Headers.
    If the Watermark is inserted before the Headers are unlinked you should not have this problem. Note, though, that once the headers are unlinked you cannot change the Watermark by simply using the Watermark button; you would still have to edit each unlinked header separately.
  2. You cannot have more than one Watermark, designated as such by Word in a document. You can, though have multiple images that look and act like Watermarks - even in the same headers - so long as they are not placed there by the Watermark button in Word.
  3. If you want a Watermark on only one page, you must place it behind the text in the body of the document - not in a header or footer if the header or footer covers more than one page.
  4. You check "remove Watermark" and nothing happens or the Watermark continues to show on some pages. This is because some of the Watermarks you are seeing were inserted as graphics and not directly by using the Insert Watermark button. (See 2-4 above)
  5. You want vertical text - not Horizontal or Diagonal - or some other variation. Use WordArt to create what you want and then either insert it directly or save the WordArt as a picture and then insert it using the Watermark function as a picture. (If you do the latter, you will not be able to edit it in Word.)
Page Margins (CK Note)

Page Margins are section properties. They are set in the Page Layout dialog. To change the indents of one or more paragraphs, the paragraph formatting for left and right indents should be set, not the page margins.

One feature allowed for margins is mirror margins. This is intended to work with different even-and-odd headers/footers. It allows for a binding area in documents printed duplex. However, it does not work in Landscape sections if what is desired is to have the binding edge along the long side of the paper. That would require mirroring of top and bottom margins. A workaround is described in Mirrored Margins in Landscape Pages in Microsoft Word.

More on margins to follow.

 
Trouble Shooting Sections, Headers and Footers, Page Numbering

Missing Page Number / Header / Footer / Watermark Commands - greyed out - Charles Kenyon

Why is the spacing off in the footer of a landscape page?

  1. Check first to see if there are section breaks setting off the landscape page.
  2. Even though the footer will look the "same as previous," that option must be turned off.
  3. After turning it off, move the center tab to 5.5 inches and the right tab to 10 inches.
  4. Continue to the following section and, again, turn off "same as previous."

The page number was formatted to show A, B, C. It's not appearing in the footer.

Although the number was formatted correctly, it was not inserted. First format the number to get what is needed; then insert the number in the footer.

I can't see the headers and footers.

If you are in Draft View, go to the Insert tab and Click on Header or Footer to Edit. If you switch to Print Layout View, double-click in the header or footer and the Header & Footer Tools will be accessible.

The section break doesn't allow me to have both portrait and landscape text on the same page.

Unfortunately, Word will not allow this by the use of a section break. To achieve the desired effect, you must insert a text box.

I have the codes for Page 1 of 3 (x of y) in my header/footer. It is different on the screen from when it prints out. Or, I get Page 1 of 1, Page 2 of 2, Page 3 of 3, etc.

Unfortunately this feature doesn't work very well. There are a number of reasons for this, including background printing and the timing of field updates. The best work-around that I have heard of is to use a Cross-Reference for the "Y" of Page X of Y. Put a bookmark on the last page of your document - at the very end - and use Insert | Cross-Reference to insert the page number on which that bookmark may be found. Other things to do include:

  1. Turn off background printing.
  2. Turn off display of hidden text if you have any in your document.
  3. View the document in Print Preview (Page Preview) mode including the last page of the document to force an update of the fields. 

For more on this see: http://www.addbalance.com/word/pagexofy.htm. For more on bookmarks and cross-references see Complex Legal Documents.

My Insert Header / Footer menu doesn't give me any options.

There are  no options for different headers / footers. What it says is just More headers / footers from office.com and save selection as header / footer.

Header and footer options are stored as building blocks. Sometimes this file can become corrupted. Here is how to handle it. The solution is a little different depending on your Word version.

I set my document for a "Different First Page" but that first-page header/footer is showing up on pages in the middle of my document.

Or, I have "Different First Page" set so I don't have a header/footer on the first page but all of my pages or a lot of my pages besides the first page have no header/footer.

Do you have section breaks? Each section has its own first page. The settings for headers/footers are separate for each section but are often linked so that the header/footer in the first section is continued throughout the document.

Actually, each section can have up to three different headers (and three different footers), which is the case if you have selected "Different odd and even" and "Different first page" (also on the Header & Footer Tools Design tab). When you have multiple headers (footers), each type must be separately unlinked from its "neighbor" in the preceding section. This gets especially complex when you have multiple sections on one page. (Thanks to Stefan Blom, MVP for putting this concept so well.)

My document has numerous sections. How did they get there?

Word can insert sections without notice whenever you:

bulletChange Margins (not Indents, Margins)
bulletChange the Page Numbering
bulletChange Page Orientation
bulletChange Column Arrangment

Another way to end up with a lot of sections is by working with a converted document (i.e. Word Perfect, pdf, OpenOffice, Scanned Text) or text copied from a converted document or from a Web page. The conversion software aims to make a document in Word that looks like the original. However, there is no conversion software that handles section formatting at all well, as far as I know as of January 1, 2014. This includes documents that started as Word documents, were converted to pdf, and then converted back. The conversion software can make every change or even apparent change in paragraph indents as a margin change. You can end up with a three-page document with fifty sections!

If you want to edit such text, you are often far ahead by simply copying as plain text and doing your formatting using Styles to duplicate the original formatting.

I know I can have a different header/footer on the first page of my document / section. Can I have a different one on the last page?

Yes, but it takes some work with fields. This is beyond the scope of this article but involves using an IF field to test if the page is the last page of the document or section and give a different result depending on the answer. See the Fields article to see an example.

My Insert Page Number menu doesn't give me any options.

There are  no options for different page numbers. What it says is just More page numbers from office.com and save selection as page number.

Page number options are stored as building blocks. Sometimes this file can become corrupted. Here is how to handle it. The solution is a little different depending on your Word version.

I made a change in my Section 2 Header / Footer and the Section 1 Header / Footer changed too.

You need to unlink the header / footer. First, though, Copy your new contents to the Clipboard. Then press Ctrl+Z until it is back to what it looked like before you made the changes. Then unlink the header / footer and Paste your changes back. Remember, each header/footer's linked state is independent of all others.

I added a next-page section break to my document. It should have been a continuous section break instead.

The way to handle this is through the Page Layout Dialog. The simplest way to access this is by double-clicking on the Ruler. It can also be accessed through the Page Layout tab's dialog box dropdown. On the Layout tab is a dropdown that lets you change the type of the current section.

sections type selection dialog microsoft word header footer

 

How to have Word tell you which section you are in.

Word 2003 Status Bar - Sections Help

Word 2007 default status bar does not show sections

 

The status bar can tell you which section you are in. Note that the default status bar shown above does not! This is also true in Word 2010-2013/365.

To get what you want displayed you need to right-click on the status bar. You will then be able to add/delete things from it.

After checking "Section" you would see the following:

Recap of Header/Footer settings
bulletThis is confusing. This is because it really is complex to allow users the flexibility they need. If you don't need that complexity, probably you will never see it.
bulletYou probably want to turn on display of non-printing formatting marks or work in normal or draft view so you can see Section breaks. Show non-printing characters.
bulletSection breaks do not always start a new page. Section breaks may be inserted by Word without notice when you change columns, margins, page numbering, or page orientation within a document.
bulletThere are four kinds of Section breaks; the most common are continuous and new page. The other two start a new Section on either an even-numbered or an odd-numbered page.
bulletManual page breaks do not change header/footer settings. New-page Section breaks can, as can continuous (no new page) Section breaks. (All section breaks carry header/footer settings.)
bulletEvery section will have three different headers and three different footers even if you never see them. Because of this, and because there can be multiple sections on a single page, it may be easiest to temporarily expand each section to at least three pages (to see the First-Page, Even-Page, and Odd-Page headers and footers. This way you can see what is in each header/footer and what the settings are. You can temporarily expand the number of pages using manual page breaks (Ctrl+Enter)
bulletSection formatting is contained in the section break that follows the section. If you delete all section breaks you can find in a document your formatting will be contained in the last paragraph mark in the document, which is the last section break.
bulletIf there is a section break on a page, changes to the header/footer that follow that section break may not have any effect on the header for the page that contains the section break. (Those settings or changes are stored in the next section break, the one governing that section.)
bulletThe Link-to-previous setting is specific to the type of header/footer: Primary header, First-Page header, and Even-page header. Link to previous is the default setting.
bulletLink to previous is specific to headers and footers (can be different). It is also specific to each type of header/footer. That is, the first-page header can be linked to previous but not the first-page footer and not the even-page header. The link-to-previous setting can be set for each header/footer in every section after the first. This setting can be different in each type of header / footer in each section.
bulletSince each section has three different headers and three different footers and the link to previous setting is specific to the type of header or footer, each section can have up to six different link-to-previous settings. This is true even if the header/footer to which it applies is not visible. This is true even if the section involved is a continuous section in the middle of a page and has no headers or footers displayed.
bulletThe different-first-page setting covers both headers and footers and is a Section (not document) setting.
bulletDifferent odd and even covers both headers and footers and is a document (not Section) setting.

See also Troubleshooting Sections

 

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