I Can't Insert a Page Number (Header/Footer/Cover Page) in Word 2007 - 2016!
This page last revised: 18 Sep 2016 18:48:56 -0500 .
That's right. It isn't just you. See the following links.
Problem - Page Number Options missing:
The problem this page covers has been described as follows:
I want to add a page number in Word 2016 (2013, 2010, 2007), but there are no options of varying page numbers. What it says is just More page numbers from office.com and save selection as page number (in grey). Normally, wasn't it supposed to show all the pictures of the options listed?
So, I wanted to find More Page Numbers from Office.com, but there was no Online Content available.
Short term answer for page numbers is that you can insert a Page Number field with Alt+Shift+P.
Problem - Header/Footer Options missing:
The problem this page covers also has been described as follows:
I want to add a header/footer in Word 2016 (2013, 2010, 2007), but there are no options of varying headers or footers. What it says is just More headers / footers from office.com. Normally, wasn't it supposed to show all the pictures of the options listed?
So, I wanted to find More headers/footers from Office.com, but there was no Online Content available.
(If you look, you also have no cover pages available to insert.)
Solution - Replace Corrupted Building Blocks file:
This is a problem with the building blocks file that comes with Word. In Word 2007 this file is "Building Blocks.dotx." See Fix Missing Page Numbers in Word 2007. In Word 2010-2016 this file is Built-In Building Blocks.dotx. See I don't see galleries of page numbers, headers and footers, cover pages, or equations.
In the English language version of Word these files are in the following (language-specific) folders:
If you have Office set for a different language than English, you will have a different numbered folder.
These are hidden system folders. If your Start menu has a search function searching for %APPDATA% will lead you toward the correct folder. There may also be version-specific sub-folders. On my Vista sytem I see inside the 1033 folder a the "Building Blocks.dotx" file for Word 2007 and a "14" folder for Word 2010. On my Windows 7 system, I see inside the 1033 folder a "14" for Word 2010, a "15" for Word 2013, and a "16" for Word 2016 as well as the file "Building Blocks.dotx" for Word 2007.
With Word closed, when you find these files rename them. (i.e. BuildingBlocksOld.dotx)
When you reopen Word they will regenerate. If this solves your problem and there is nothing in the old file you need, you can delete it.
Note: Do not change these files in the Program Files (or the Program Files (x86)) Folder. (Changing them in these folders can mean you will need to Repair Word.)
Other templates stored in these locations can contain custom building blocks. This is deliberate, though, not by default. Any other files in these folders should not be the source of the problems this page is about. I see no reason to put custom building blocks in other templates in these folders; instead store such templates in the Word Startup Folder. They will be easier to use in that location and I may be wrong about them causing these problems when stored in the special building blocks folders.
MegaSolution: Learn fields and Headers and Footers
An even longer-term fix is to learn how to actually work with Headers and Footers and fields. These are very powerful and flexible Word components that are constrained by the Insert Page Number or Insert Header / Footer options in Word 2007 and Word 2013. You can do much more in headers and footers than appears in the gallery of choices offered.
Note: Surplus Building Blocks.dotx file in versions after Word 2007
Versions of Word after Word 2007 use the file "Built-In Building Blocks.dotx" to hold the default building blocks. These versions also use a different file called "Building Blocks.dotx." That file, although named the same as the "Building Blocks.dotx" used in Word 2007 appears to contain no building blocks unless they are stored there by the user. This file in Word 2010 and later contains no built-in building blocks.
Building Blocks.dotx is the default location for storing most kinds of building blocks created by the user. It is not necessarily the best location for storing them. Where can Building Blocks be stored?
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