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New Features in Word 2002This page last updated by Charles Kenyon on Wednesday, April 06, 2022 . At least twenty-five new and improved features have been added to Word. The most important ones for law firms are document stability and recovery, security, Smart Tags, ODMA support, Mail Merge, Track Changes and Compare and Merge documents. This chapter lists the new and improved features most useful to the legal industry. Most of these features are covered in greater detail in their corresponding chapters in this guide. Application and Data RecoveryIf the application needs
to restart or a general protection fault occurs, Word automatically attempts to
recover any open document for you – even if it has not yet been saved. When Word
is restarted, the documents recover automatically and you are given an
opportunity to save each of the recovered files. Application Error ReportingWhen an error occurs,
Word can send a report to Microsoft that includes just the data on the error
necessary to diagnose and correct the problem. When the application error
occurs, a dialog box is displayed giving you the option to either Send Error
Report or Don’t Send. By sending the report, you give Microsoft immediate
feedback about a feature that is not working as intended. Ask a QuestionA new help feature is
added just below the Close (X) button on the Word window. The Ask A Question
button contains the default text “Type a Question for Help” and is useful for
receiving immediate help without having to display the Help dialog box or the
Office Assistant. The answer is displayed in an Answer Wizard balloon. AutoCorrect Options ButtonIf the options for
AutoFormat As You Type are enabled (Tools, AutoCorrect Options, AutoFormat As
You Type), then typing numbered lists, ordinals, and other types of information
are formatted as you type them. Word 2002 provides more control over what is
formatted and when by displaying an AutoCorrect Options button with options for
controlling the formatting of text. For example, type 1st and the
ordinal (st) automatically superscripts. Place your mouse pointer over the
superscripted ordinal and choose whether to change the text to non superscripted
formatting or stop automatic formatting of similar text altogether. Clear FormattingWord now provides a
method for stripping all formatting and returning text to the Normal document
style, but without removing hyperlinks. From the Format menu, choose Styles and
Formatting. Select the text from which you want to remove formatting. Click
Clear Formatting from the Styles And Formatting Task Pane. Digital SignaturesWord documents can now
contain digital signatures verifying that the document is valid and comes from
the original sender – without havenbeen tampered with. From the Tools menu,
choose Options, and select the Security tab. Click Digital Signatures. New Document Task PaneThe New Document Task Pane can display
automatically each time you start Word (Tools, Opens, View). This task pane is
useful for accessing recently edited documents, creating a new document from a
template, opening an existing document, or searching the Internet for additional
templates. Click General Templates to display the Templates dialog box. From the
File menu, choose New. The New Document Task Pane opens. List StylesList Styles allow you to create, name and save
customized numbering schemes. You can even store them in templates, if desired.
Once a numbering scheme is stored, it can be used in the same document or other
documents (if saved to the template). From the Format menu,
choose Bullets And Numbering. Select the List Styles tab. Click Add to create a
new list style. To apply the list style to another list, select the unformatted
list. From the Format menu, choose Styles And Formatting, click the list style
that you previously created and the new list is formatted exactly like the other
list in the document. Markup and Track ChangesChanges made to the
document can appear in callouts in the left or right margin. This makes viewing
text easier by placing the edit marks off to the side rather than changing the
pagination of the original document.
From the Tools menu, choose Track Changes to turn the feature on. The Reviewing
toolbar opens. Make several changes, additions and deletions, to the document.
Change the Display For Review button on the Reviewing toolbar to view the
document in different states. Click Show to toggle different reviewers,
comments, and formatting changes. Accept or Reject changes, insert comments, and
display the new Reviewing pane which lists all the document's changes and
comments in list format. Multi-Selection
Select text, hold the Ctrl key, and select other text within the document. Word
now allows you to select non-contiguous text. The Find dialog box (Ctrl+F) also
allows for non-continugous selection of text in a document. Name, Address, and Date Smart Tags
Previous versions of Word recognized Internet address and MailTo formatting to
automatically add a hyperlink as the information was typed. Word now recognizes
names, addresses, dates, telephone numbers and more, and provides Smart Tag
options for controlling each. Names typed in list format receive a Smart Tag
with options to Send Mail, Schedule A Meeting, Open Contact, Add To Contacts,
Insert Address, Remove This Smart Tag, or Display Smart Tag Options.
Address Smart Tag Options include Add to Contacts, Display Map, Display Driving
Directions, Remove This Smart Tag, Smart Tag Options. Dates Smart Tag Options
include Schedule a Meeting, Show My Calendar, Remove This Smart Tag, and Smart
Tag Options.
Third-party companies offer smart tags (West Group, Lexis-Nexis, and Payne
Consulting Group currently have products with Smart Tag capability for the legal
industry) or you can create your own smart tags. Open Document Management API (ODMA Support)
Word now fully supports ODMA with the following features: Mail Merge, Insert
File, Insert Picture, Information (such as document name in fields), Save As,
and Compare And Merge. This integration with document management systems will
make working with Word and a DMS more seamless. Paste Options Button
When information is copied and then pasted, a Paste Options button appears. The
options when copying to and from Word include Keep Source Formatting, Match
Destination Formatting, and Keep Text Only (which is the same as Edit, Paste
Special, Unformatted Text). Open and Repair
If a document is corrupt and cannot be opened, you can display the Open dialog
box, click the drop-down arrow on the Open button and choose Open and Repair.
This feature attempts to identify where corruption or other problems in the
document exist, and then fix it for you. The document formatting is retained. Reveal Formatting Task Pane
The Reveal Formatting Task Pane allows you to see or compare formatting applied
to text and provides quick access to changing the formatting through hyperlinks
in the task pane. From the Format menu, choose Reveal Formatting to display the
Reveal Formatting Task Pane.
The Font section lists the name of the font used and the font size. Paragraph
lists the alignment, indentation, and spacing for the active paragraph. Section
lists margins, layout, and paper size. If the active paragraph contains bullets
or numbering, or if you are in a table, additional options appear in the task
pane. Search Task Pane
The Search Task Pane provides an easy way to stay within Word and search for
text within a document, e-mail message, or other Office application file. Using
the Search Task Pane, you can also search for folders in addition to files.
Files can be indexed for faster searching as well. From the File menu, choose
Search, or click Search on the Standard toolbar. Security
When documents are created, opened, or saved, information or metadata is stored
with the document. The information can be uncovered by others and may contain
information deemed as confidential. Microsoft has added a new security feature
that helps to eliminate some of this information.
From the Tools menu, choose Options and select the Security tab. In the Privacy
Options section, check Remove Personal Information From This File On Save, or
Warn Before Printing Or Saving Or Sending A File That Contains Tracked Changes
Or Comments. Third-party products that remove more metadata and other
discoverable information are also available at
www.payneconsulting.com. Send for Review
Document collaboration is made easier by a new feature called Send For Review.
From the File menu, choose Send To, Mail Recipient for Review. An Outlook e-mail
message is created and the file attached. When the attachment is received and
the file opened, the Reviewing toolbar appears. Click Reply With Changes to
return the document as an e-mail attachment to the original sender. When the
original sender receives the file and opens it, a message appears asking if they
would like to merge the attachment into the original file. SpeechVoice Recognition is built into Word and Office
2002. With this feature, you can dictate text, format and change text
formatting, and expand menus just by speaking. To access the Speech feature in
Word, install the feature on your computer. Train the computer to recognize your
speaking patterns with the training program included upon installation. From the
Tools menu, choose Speech. Select Dictation mode or Command mode from the Speech
toolbar. Styles and Formatting Task PaneStyles are an important
part of Microsoft Word and now creating, applying, modifying and deleting styles
has been made significantly easier. From the Format menu, choose Styles And
Formatting to display the Styles And Formatting Task Pane. Click the Show
drop-down arrow and select All Styles. This shows all styles available in Word.
Change Show to Formatting In Use. Select text and then click the appropriate
style or formatting on the task pane. Create a new style by clicking New Style.
Select everything formatted with a particular style in the document by clicking
Select All. As formatting changes, it appears in the task pane. Style Separator and Table of ContentsWhen information to be
included in the table of contents must appear on the same line as text not to be
included, use the new Style Separator. This feature is not available through any
toolbar or menu command so you will need to go through a few steps to make this
command accessible. From the View menu,
choose Toolbars, and Customize. Select the Commands tab. From the Categories
list, select All Commands. From the Commands section, locate and select
InsertStyleSeparator. Drag the button to an existing toolbar and release the
mouse, and then close the Customize dialog box. You can also use the keyboard
shortcut, Ctrl + Alt + Enter, to insert the Style Separator. Once added, type text
and format it with a heading style to include it in the table of contents. Click
the Style Separator button and type text after the heading. Text appearing after
the style separator symbol is not included in the table of contents (unless
another heading style is applied). Table StyleTable styles allow you
to create and name a style for tables, and then apply this format to other
tables. From the Table menu, choose Table AutoFormat. Click New to create a new
table style or Modify to work with an existing table style. Name the table style
and apply any formatting. Insert a new table in the document. From the Format
menu, choose Styles And Formatting to display the Styles And Formatting Task
Pane. Click within the new table and then click the style that you just created
in the Table AutoFormat dialog box. TranslateWord includes a
Translation feature that translates text to other languages. The language
dictionaries installed determine available languages, but you can also access a
translation through the Web. From the Tools menu, choose Language and select
Translate. The Translate Task Pane opens. The result is displayed in the Results
box. If no translation is available, click Go in the Translate Via The Web
section of the Translate Task Pane. WatermarksFrom the Format menu,
choose Background and then Printed Watermark. Select Text Watermark and an item
from the drop-down list, or type in custom text for the watermark. Choose
whether the lay out of the watermark should be diagonally or horizontally. Click
OK to insert the watermark. To remove existing watermarks, select No Watermark. White Space Between PagesWhile working in Print
Layout view, the space between pages can be displayed or hidden. Hiding this
space shows more of the document, hiding unused areas of the document. Hover the
mouse pointer over the top or bottom edge of the page and click when the
two-arrow symbol appears. This hides the space between pages. Hover and click
over the line that separates the two pages to display the space between pages
again. Word CountA new Word Count toolbar
simplifies counting words, characters, lines, paragraphs and pages. From the
View menu, choose Toolbars and turn on the Word Count toolbar. Click the Word
Count Statistics drop-down arrow and select Words. The number of words in the
document appears in the box until you type or perform a different count. Click
the drop-down arrow again and view the number of words, characters with no
spaces, characters with spaces, lines, paragraphs, or pages. Improved Legal Features in Word 2002In addition to numerous
new features, Word has made significant improvement to many existing features.
Some of these enhanced features are listed below. Bullets and NumberingMicrosoft has made
significant improvements to the Bullets and Numbering feature in Word.
Double-click an automatic bullet or number to display the Bullets and Numbering
dialog box. From there, apply customizations to the format. Word also allows you
to alternate-click a list and either continue or restart numbering without
having to display the Bullets And Numbering dialog box. The best change to
bullets and numbering is the elimination of the “Jason” tab. Refer to the
chapter on legal numbering for more information. Compare and Merge DocumentsIt’s not uncommon to
create multiple versions of a document. These versions can be compared to one
another with the changes displayed on screen. From the Tools menu, choose
Compare And Merge Documents. The Legal Blackline option in the Compare And Merge
Documents dialog box compares two documents and creates a third, yet unnamed,
document containing all the marked changes. Document ConversionMicrosoft has made
improvements to the way WordPerfect 5.x and 6.x documents are converted to Word.
Some conversion issues addressed include: Numbering, Compatibility Settings,
Language, Negative Tabs, Font, {PRIVATE} field codes, Window/Orphan control,
Styles, and Advance codes. Different conversion settings can be added to the
Registry to control these settings. Footnote and EndnoteWord documents can now
contain multiple footnote and endnote numbering schemes. Insert a section break,
click within the section to include the footnote or endnote, and from the Insert
menu, choose Reference, Footnote. Specify formatting options and whether to
apply the formatting to the whole document or a particular section. Mail MergeThe Mail Merge Task Pane
includes a wizard to walk you through all the steps of a mail merge to create
customized letters, e-mail messages, envelopes, labels, or a directory. To start
the Mail Merge Wizard, from the Tools menu, choose Letters and Mailings, Mail
Merge Wizard. Office ClipboardThe Office Clipboard
(and Clipboard Task Pane) makes it easier to collect and paste text and
graphics. The number of items stored on the clipboard has been expanded from 12
to 24 items. From any Office application, copy at least two pieces of
information. This opens the Office Clipboard Task Pane. If you prefer to open
the task pane manually, from the View menu, choose Task Pane. If the Office
Clipboard Task Pane is not displayed, select it from the drop-down list of
available task panes. Reviewing ToolbarThe Reviewing toolbar
contains all options for working with a document with Track Changes enabled. The
toolbar displays automatically and is useful when collaborating with others on
documents. Table of ContentsWhen a document contains
text formatted with heading styles, the text is included in the table of
contents automatically. In Word 2002, you can display the new Outlining toolbar
and mark non-heading style text for inclusion in the table of contents. Note on Source:CK Note: This page is excerpted without modification (other than the application of Styles) from Chapter 1 of the Word 2002 Legal Users Guide. The unsupplemented Microsoft Word 2002 Legal Users Guide is available (zipped) in Word format as follows:
Search Intermediate Users Guide to Microsoft Word Using Google My office page as a Madison, Wisconsin Criminal Defense Lawyer. Original Legal Users Guide to Microsoft Word 2002 - Documents in Zip Format A note about link exchanges. This site does not participate in link exchanges to build web presence. If you have a link that you think would be of use to people reading this page, please send it to the webmaster with the url of the page where you think it should appear and it will be considered. Your placing a link to this site will not affect the decision on whether to add your link, though. |
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Copyright 2000, Microsoft Corporation.