Green Bay Yackers Toastmasters Outline of Meeting
TOASTMASTER
Hints for a better meeting
Toastmaster:    
Meeting Date:    
Theme:    
Before the meeting call speakers to prepare yourself for introductions:
a) Get background information about the speaker relating to the theme of the meeting.
b) Get the speech number, tide, and what the speaker may want for evaluation content.
Meeting Outline
1 Thank the president and accept the gavel when you are introduced as Toastmaster.
2 Warm up the audience. Set the tone for the meeting by making a few remarks about the
meeting or some topic of current interest You may want to introduce the theme of the
meeting at this time, to be carried throughout the meeting.
3 Say a few words about the nature of the forthcoming program, including format (for
the benefit of guests). Mention evaluation and voting.
4 Introduce functionaries and ask them to explain their jobs (again for the benefit of
guests).
Master Evaluator:
One Minute TM:    
Jester:    
Grammarian:    
Timer:    
Topicmaster:    
5 Introduce the Topicmaster as you would a speaker.
     
     
     
     
6 Comment on table topics and make a few remarks to add to the continuity of the
meeting.
7 Speeches:
  Speaker #1:      
  Title:      
  Speech Number:    
  Time:    
   
  Introduction:  
         
         
         
         
   
  Speech Purpose / Desired Feedback:  
         
         
         
         
   
  Remember to give members time to write their comments!  
         
  Speaker #2:      
  Title:      
  Speech Number:    
  Time:    
   
  Introduction:  
         
         
         
         
   
  Speech Purpose / Desired Feedback:  
         
         
         
         
   
  Remember to give members time to write their comments!  
   
  Speaker #3:      
  Title:      
  Speech Number:    
  Time:    
   
  Introduction:  
         
         
         
         
   
  Speech Purpose / Desired Feedback:  
         
         
         
         
   
  Remember to give members time to write their comments!  
         
  Speaker #4:      
  Title:      
  Speech Number:    
  Time:    
   
  Introduction:  
         
         
         
         
   
  Speech Purpose / Desired Feedback:  
         
         
         
         
   
  Remember to give members time to write their comments!  
         
8 Ask for Timers report on speakers.
9 Ask audience to vote for best speaker and pass ballots to your seat.
10 Introduce the Master Evaluator as you would a speaker.
Duties of the Master Evaluator:
a. Introduce the Evaluators.
b. Introduce Jester as Appropriate.
c. Call for Timer's report on evaluations.
d. Call for vote for Best Evaluator - pass to your position
e. Call for Grammarian's report.
f. Call for Timer's report as to entire meeting
g. Offer overall evaluation of the meeting
11 While Master Evaluator at lectern, count ballots for best speaker.
Call on Table Topics Master for award for best Table Topics Speaker.
Hand out First Timer Ribbon(s)
Call on Master Evaluator for award for best Evaluator.
Award trophy/ribbon for best speaker.
12 Make summary comments before returning control of the meeting back to the President.
This page adapted from the Madison Toastmasters Club #1 website, with thanks.

 

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